Job Costing

Vixen Job Costing provides continuously updated job costs on every job - reactive or routine, emergency or pre-planned - managing committed costs/outstanding orders, labour, parts and subcontract costs.

It progresses jobs through automatically to a range of invoicing options including time & materials/Cost-Plus, Schedule-of-Rates, quoted work, routine/periodic, fully comprehensive or summary application.

 

Feature Wheel

  • Timesheets
    • Pay code defined by engineer/type.
    • May be input daily/weekly etc.
    • Accumulate to next periodic payroll.
    • Supervisor approval as appropriate.
    • All actions/progressions recorded.
    • Job costing continually updated.
    • Assists invoicing/profitability management.
    • All times/extras instantly integrated to payroll.
    • 'Subcontract' engineers paid directly.
  • Stock control
    • Multi-depot/vans/consignment) inventory control.
    • Price update interfaces.
    • Automatic re-order/replenishment from preferred suppliers.
    • Integrated with purchase orders, e-trading (Tradex) & supplier payments.
    • Stock evaluation reconciled with financial accounts
    • Stock moved/unmoved, stock utilisation and reorder level reports.
  • Purchase ordering
    • Ad-hoc orders can be raised.
    • Orders raised from engineer's mobile.
    • Orders raised from estimate requisition.
    • Order approval hierarchy by various criteria.
    • Orders printed, emailed or via Tradex.
    • Best-buy supplier comparison.
    • Updates Job Costing on proof of delivery.
    • Invoices from Tradex or input manually.
    • Includes parts/materials and hire orders.
    • Includes sub-contract orders.
  • Sub-contractors
    • One-off subcontract orders/invoices for small jobs.
    • Project-based sub-contract orders for cumulative interim claims.
    • CIS Scheme applies to all sub-contractor payments.
    • Fully integrated to purchase ledger payments.
  • Invoicing
    • Charge tables by client.
    • Dictate hourly/day-rates.
    • Dictate parts/sub-contractor mark-up.
    • Dictate travel & expenses chargeable.
    • Cost-plus/time and materials.
    • Allows user adjustment.
    • SoR invoicing from client or engineer input.
    • SoRs plus uplifts, minimums, rules.
    • Quoted-work & free type options.
    • Routine invoices generated automatically.
  • WIP
    • WIP Report reconciles with financial accounts.
    • Monitors all in-progress/uncompleted jobs.
    • Analyse unsold work-in-progress.
    • Automatically accrues turnover and cost-of-sale.
  • Profit reporting
    • Ready-to-invoice reports drive invoicing process internally.
    • Jobs' profitability reports using range of filters.
    • Late costs on completed jobs in profitability reports.
    • identifies remedial working or process issues.
    • Automatically accrues for outstanding orders/late-cost-provision on finalised jobs.